Guest Accounts

Guest Accounts provide a simple and secure way to work with users who are not part of your organization. Except for a few restrictions, the full functionality is available.

This extends the protection of your data without any restrictions beyond your company boundaries and offers a holistically secure and convenient way of working together.

Desktop and mobile clients

Guest Accounts are not only a powerful addition to your own workflow. Guest Users are even able to use the Desktop and mobile clients! This offers not only a very comfortable but also very secure possibility to collaborate with others.

Get the Desktop and mobile clients here

No User license required

Guest Accounts do not need a user license. It’s included in the initial price and you can use them without any additional costs.

Notify by email

In addition to the periodically sent activity emails (default: once an hour) the user can be immediately notified about the new share.

Note: Admins can disable this feature which will make the button disappear. (Settings -> Sharing -> “Allow users to send mail notification for shared files to other users”)

can share

If checked, the guest user is able to share the file/folder again to other people. Disabled per default.

can edit

If checked, the guest user is allowed to modify the file. While change (edit files/folders) is available for files also, create (add new files/folders), and delete (delete files/folders) are available for shared folders only.

Trash bin

Remove the share. Guest User won’t have access to that file/folder anymore. This does not delete the created Guest Account. Only admin can remove Guest Accounts.


More from the feature collection SHARING


Keep track of your files and get notified.

Teams (Custom Groups)

Teams offer a granular possibility to set up task groups.

Sharing Files

How to efficiently share files and collaborate with others.